Project Support Officer

Working Hours: Monday to Friday, 9am – 5pm
Approximate time spent away from Orbital Offices (i.e. on site): This role is almost entirely based within the Orbital office premises. Occasional visits to the client office locations may be required.

Primary Duties:

• Responsible for the compilation, logging, sending and receiving of all incoming and outgoing project documentation, including data books, design packs, change control requests, BOMs, variation quotations, resource requests etc.
• Perform project related administrative tasks such as photocopying / binding / filing and other ad-hoc tasks to support the Project Manager and Project Engineer.
• Raising procurement requests in line with project plans, BOM updates and updates to material delivery dates when instructed by the Procurement department.
• Participate in project update meetings and minute-taking when required.
• Coordination of subcontractors, site welfare, 3rd parties and design approvers and appraisers etc. to ensure purchase orders are in place and up to date delivery/completion dates are communicated to all stakeholders.
• Coordinate project update meetings including booking of meeting rooms and issuing invites to participants.
• Liaising with internal and external stakeholders on a regular basis.
• Take messages / handle all incoming telephone calls in relation to company business but most specifically in relation to the project(s) which you are supporting.
• Act as the project point of contact for travel / accommodation requests within your project(s).

Secondary Duties:

• Provide temporary cover for reception / other administrative positions, taking phone calls, ordering lunches, and greeting visitors when required.
• Perform any other ad-hoc duties within skillset.
• Set up and maintain filing systems.
• Assisting Project Managers / Project Engineers with project reports.

Essential Skills:

• Good verbal and written communication skills.
• Previous Administration-related experience in an office environment.
• Desire to Progress.
• Ability to prioritise workload and set deadlines.
• Good working knowledge of the MS Suite of applications. (Such as Outlook, Excel and Word).
• Ability to work within given deadlines as part of a team or individually.
• Can-do attitude.
• Proactive.

Desirable Skills:

• NVQ Level 3 in Business Administration.
• Basic understanding of PDF software such as Adobe Acrobat.
• Previous experience working with document control.
• General knowledge/understanding of engineering documentation such as General Arrangement drawings, design specifications, bill of materials, change requests etc.