Project Support Officer

January 24, 2023
  • Working Hours: Monday to Friday 9:00am to 5:00pm
  • This role is almost entirely based within the Orbital office premises. Occasional visits to the client office locations may be required.
  • This position reports to: Project Delivery Manager

We appreciate that not every candidate will meet all of our skills and qualifications. If you feel that you don’t meet all of the skills and qualifications, but you feel you could add value to the role and our Company, then we would love to hear from you, so please apply!

Primary Duties

  • Responsible for the control and logging of all incoming and outgoing project documentation, including design drawing packs, design modifications, change control requests, BOMs, CEs, resource plan sheets etc.
  • Co-ordinate the compilation of project-related documentation in a timely manner
  • .Perform project related administrative tasks such as photocopying/binding/filing as directed by the Project Manager/Engineer.
  • Raise Purchase Order requests in accordance with correct purchasing procedure/as directed by Project Manager/Engineer
  • Participate in specific project and client meetings when requested and take minutes of meeting.
  • Take messages/handle all incoming telephone calls in relation to company business but most specifically in relation to the project(s) which you are supporting.
  • Act as the project point of contact for travel/accommodation requests within your project(s)
  • Co-ordinate the compilation of project-related documentation in a timely manner.

Secondary Duties

  • Provide temporary cover for reception/other administrative positions, taking phone calls, ordering lunches and greeting visitors when required.
  • Perform any other ad-hoc duties within skillset
  • Compile all project monthly reports and dispatch in a timely manner.
  • Perform any other ad-hoc duties within skillset
  • Set up and maintain filing systems
  • Assisting Project Managers/Project Engineers with project reports

Essential Skills

  • Good verbal and written communication skills.
  • Previous Administration-related experience in an office environment
  • Desire to Progress
  • Ability to prioritise workload and set deadlines.
  • Good working knowledge of the MS Suite of applications. (such as Outlook, Excel and Word)
  • Ability to work within given deadlines as part of a team or individually.
  • Can-do attitude
  • Proactive

Desirable Skills

  • NVQ Level 3 in Business Administration.
  • Basic understanding of PDF software such as Adobe Acrobat.
  • Previous experience working with document control
  • General knowledge/understanding of key engineering document types from GAs, design specifications, bill of materials, change requests etc.

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